May 2024 Agenda Annual Parish Council Meeting
MARTIN AND MARTIN DALES
ANNUAL PARISH COUNCIL MEETING
AGM
AGENDA
Date and Time: Tuesday 14th May 2024 7.30pm
Location: Martin Village Hall
|
Item |
|
Lead |
|---|---|---|
|
1 |
Welcome |
Clerk |
|
2 |
Election of Chair and Vice Chair |
Clerk |
|
|
PUBLIC SESSION |
Chair |
|
3 |
Welcome by the newly elected Chair |
Chair |
|
4 |
Declarations of Interest To declare a pecuniary or personal interest on agenda items . |
Chair |
|
5
|
Previous Minutes and Matters Arising from the 10th April 2024 extra-ordinary meeting Review the list of actions Actions outstanding (to remain as standing item on the agenda) |
Chair |
|
6 |
District Councillor and County Councillor Reports |
DC/CC |
|
7 |
Parish Council Annual Report 2023-2024 |
Chair |
|
8 |
Finance Report and Audit Governance Statement 2023-2024 |
Clerk |
|
9 |
Co-options – to include signing of Acceptance of Office Forms |
Chair |
|
10 |
Election of Holders of Office and Delegated Responsibilities
Dates and meeting notes to be agreed |
Chair |
|
11 |
Parish Council Asset List |
Chair/WJ |
|
12 |
Review of Documents including: Asset List Finance Regulations Data Protection Social Media Policy Complaints Procedure Code of Conduct Emergency Planning Document |
Chair |
|
13 |
Planning
|
Chair |
|
14 |
Highways
|
Chair |
|
15
|
Parish Items 15.1 Playpark – to include new nets and pegs 15.2 Grounds Maintenance Report 15.3 Woodland Update 15.4 Defib and Playpark Report 15.5 Village Fete July 2024 Update 15.6 Heritage Society Update
|
MI WJ WJ AW BL |
|
16
|
Clerks Update
16.1 Bank Balance and Bank Update 16.2 2023-2024 Audit Public Notice 16.3 Cheques/Transfer for agreement to include Groundwork, salary, Parish Council Insurance and Drainage Board 16.4 Applications for small grant request 16.5 Correspondence: Parishioner Others 16.6 Microsoft Teams 16.7 Storage and Archiving
|
Clerk
WS |
|
17
|
Agenda Items for the Next Meeting |
Chair |
|
18
|
Dates to be agreed 2024-2025 Proposed dates: July 16th July 2024 September 17th November 12th January 7th 2025 March 4th May 6th |
Chair |
Note 1: There will be a 10-minute public session at the start of the meeting. Parishioners will have the opportunity to ask questions and raise issues to add to future agenda if necessary. Once the formal meeting has commenced it is not possible for Parishioners to speak unless directed to do so by the Chair.
Note 2: This is the planned agenda. In the event of this being updated before the meeting, any agreed and final agenda will be displayed at least three working days before the meeting.
Note 3: This meeting will be recorded for minute purposes only.