May 2026 Agenda
MARTIN AND MARTIN DALES
PARISH COUNCIL
Annual general meeting
AGENDA
Date and Time: Tuesday 5th May 2026 6.30pm
Location: Martin Village Hall
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Item |
|
Lead |
|---|---|---|
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Welcome |
Chair |
|
|
PUBLIC SESSION |
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|
1 |
Chair Report 2025-2026 |
Chair |
|
2 |
Election of Chair and Vice Chair 2026-2027 Acceptance of Forms to be signed |
Clerk |
|
3 |
Apologies |
Chair |
|
4 |
Declarations of Interest To declare a pecuniary or personal interest on agenda items. |
Chair |
|
5
|
Previous Minutes and Matters Arising from the 10th March and April 2026 Meetings Review the list of actions Actions outstanding (to remain as standing item on the agenda) |
Chair |
|
6 |
District Councillor and County Councillor Reports |
DC/CC |
|
7 |
Finance Report and Audit Governance Statement 2025-2026 |
Clerk |
|
8 |
Co-options – to include signing of Acceptance of Office Forms |
Chair |
|
9 |
Councillors to undertake Lead Responsibilities for co-ordinating on the following (to be agreed):
|
Chair |
|
10 |
Parish Council Asset List for Audit and Insurance Purposes |
Chair |
|
11 |
Tuesday 7th July 2026 6.30 pm Tuesday 1st September 6.30 Tuesday 3rd November 6.30 Tuesday 5th January 2027 6.30 Tuesday 2nd March 6.30 Annual General Meeting Tuesday 4th May 2027 6.30 |
|
|
12 |
Review of Documents for update on website including: Asset List Finance Regulations and Risk Assessment Data Protection Social Media Policy Complaints Procedure Code of Conduct Emergency Planning Employee HR |
Chair |
|
13
|
Parish Items 13.1 Planning 13.2 Highways 13.3 Playpark (Inc.: car park and hedgerow, trees and fencing) 13.4 Defib Report 13.5 Grounds Maintenance 13.6 Woodland 13.7 Litter Picking 13.8 Donations to charities/groups and submissions 13.9 Martin Dales Trees Update 13.10 Land at Martin Dales 13.11 Correspondence 13.12 Footpaths 13.13 Majestic Clock 13.14 Cemetery Benches Request |
Chair
|
|
14
|
Clerks Report including: 14.1 Bank Balance and Bank Update 14.2 2025-2026 Audit Governance Statement and Public Notice 14.3 Payments |
Clerk
|
|
15
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Agenda Items for the Next Meeting to be held on:
7th July 2026 6.30pm Martin Village Hall |
Chair |
Note 1: There will be a 10-minute public session at the start of the meeting. Parishioners will have the opportunity to ask questions and raise issues to add to future agenda if necessary. Once the formal meeting has commenced it is not possible for Parishioners to speak unless directed to do so by the Chair.
Note 2: This is the planned agenda. In the event of this being updated before the meeting, any agreed and final agenda will be displayed at least three working days before the meeting.
Note 3: This meeting will be recorded for minute purposes only.